Tuesday, February 14, 2012

High Deductible Health Plans (with an HSA) for Beginners



A trend in group health insurance that’s gained leaping popularity in the last several years are Health Savings Account (HSA) plans or high deductible health plans (HDHP).  This article will give you a foundation for understanding HDHP’s with HSA’s and arm you with the facts to determine if this type of group health insurance plan is right for your organization.

So, how exactly does a HDHP with an HSA work?  In this type of plan, employees typically have a large deductible, often more than twice the amount in deductible of a traditional PPO plan.   In a HDHP, monthly premiums are typically less than in traditional plans where there is a co-pay (sometimes substantial).  The lower premium saves both the employee and company money on premiums.  However, an employee is required to then pay out of pocket for medical services and prescriptions in full until they reach their full deductible amount.  However, any funds paid toward medical care or prescriptions should be paid out of the Health Savings Account that is set up in accordance with the HDHP.  HSA accounts typically assign account holders a credit/debit card that employees should use for any medical related expenses.  On an HSA account, medical services can typically be purchased tax free. 

So you may ask how the account is funded and how can the purchases be tax free?  Well, an employer typically makes a contribution to the HSA account on behalf of the employee.  The amount typically ranges from 6 to 20% of the deductible, but is up to the employer’s discretion.  Employees will typically contribute to their HSA’s as well by payroll deduction.  If employees know they have an expensive medical event, they can increase their contributions to cover the costs.  Additionally, if an expensive emergency happens, an employee can reimburse themselves from their HSA account to cover the costs with the tax benefits.

A HDHP with an HSA is uncomfortable for some individuals to switch to, especially if they are used to having something like a $20 co-pay for their doctor visits.  This type of health plan requires employees to spend their health care dollars more wisely and to become educated health care consumers (if they want to avoid high costs).  You can think of a HDHP more like car insurance.  It’s there to help you in the event of an emergency, but is not meant for you to be dependent on it for things like oil changes or routine maintenance.  Some organizations who have this type of plan offer services through their HR department to help employees find the most cost effective services for certain procedures.  However, if you are willing to promote a culture of wellness and educate your employees on spending their health care dollars wisely, this type of plan could be cost saving and good fit for your business.

Saturday, February 11, 2012

5 Things to Remember When It Comes to Employee Files

Proper recordkeeping is a requirement for all employers and for good reasons.   It makes good business sense to have accurate information on hand and organized when you want to use it and most business owners and managers will eventually encounter the need to produce documentation about employee performance and work history.  Having the proper records is vital when the need presents itself.  Below is a list of some requirements and helpful hints to remember when it comes to employee personnel files.
  1. Employee files should be kept safe in a lockable cabinet or area to protect sensitive personal information.  Access to information about employees should be strictly limited to those people in your business with a need to use the information in their jobs.
  2. I-9 forms should not be kept in an employee’s file.  Rather, I-9’s should be organized together in a separate space that is convenient in the event of an I-9 audit.  Many government agencies are authorized to inspect your I-9 forms if they visit your work location. If you have them in your personnel files, the government gets to go through your personnel files. Anything they find there can raise additional questions or issues. In a separate I-9 file, you have the ability to hand the inspecting agent one file folder with all your I-9 forms. No problems can arise from that if you have completed all your I-9s as required. Be sure that you use the current version of the I-9 Form. Using an outdated version can cost you $1,000 per document. Errors on the form can cost you up to $1,000 each as well.
  3. Doctor’s notes, as well as benefit and 401K information should also be kept separate from an employee’s general file.  The federal Health Insurance Portability and Accountability Act of 1996 (HIPAA) requires that any type of personal medical information should be kept confidential and not be part of an employee’s file.  Examples of documents that should be removed from employee personnel files include:
    • Health insurance application form
    • Life insurance application form
    • Request for medical leave of absence regardless of reason
    • Personal accident reports
    • Workers' compensation report of injury or illness
    • OSHA injury and illness reports
    • Any other form or document which contains private medical information for a specific employee.
  4. Some sample items that should be kept in an employee file include:
    •  Application/resume
    • Tax and payroll information (garnishments, deduction authorizations, etc)
    • Signed policies and/or handbook
    • Disciplinary documentation
    • Criminal background check
    • Employment offer letter
    • Employment agency agreement if hired through an agency
    • Employee status change documentation
    • Exit interviews
    • Training and development records/documentation
  5. Perform regular self audits of your record keeping processes to ensure they remain compliant.  Part of being a professional business manager is keeping quality professional records. Take a look at your organization's practices and find out if you have what you need. If not, plan to get it. It will save you trouble in the long run.

Be sure to also understand your state laws surrounding employee documentation as additional laws may apply.

Excerpts taken from a great article in The Management Advantage.

Saturday, February 4, 2012

HR Lessons from the 2012 Super Bowl


Happy Super Bowl 2012 from Indianapolis!

I am from the Midwest and currently live in Indianapolis, IN.  Here in Indy, the Colts are the center of a lot of conversation.  If you follow football, even remotely, you may know that the Colts had a difficult season this year and had the worst record among NFL teams.  This is particularly disappointing for Colts fans since the Colts have had a decent record for the past several years, even securing a couple invitations to the Super Bowl.

How is this related to HR?  I promise I have a point.

Peyton Manning has been central to the Colts’ success over the last decade.  This year, he suffered an injury, and left the Colts to succeed without his contributions.  In HR, there is always an emphasis on talent and recruiting rock star performers (hi-po’s or high potential employees).  Peyton is a hi-po, and yes, a rock star.  However, the Colts failed to surround Peyton with other rock star performers, and without his presence on the field, the team fell apart. 


The Colts can teach HR professionals an important lesson.  It’s simply not enough to attract one great leader.  You must surround great leaders with other rock star, high potential employees.  A team of one will rarely go as far as an entire team staffed with high potential employees.  Make your selections carefully.  Wrong hires not only cost money, but they could be the difference between growth, plateau, or even decline for your business (or sports team
).

Saturday, January 28, 2012

Welcome to the CatapultHR Blog!


Welcome to the CatapultHR blog!

It is the mission of CatapultHR to provide human capital and HR related information, discussions, and solutions for entrepreneurial and technology focused leaders.

My name is Rachel Rush, PHR and as the author of CatapultHR, I bring a variety of HR experiences in the technology, education and service industries.   I am passionate about the advancement of HR as a value added strategic business partner and hope that what you find on this blog helps you move your HR capabilities and performance closer to where you know they are capable of being.

I welcome your comments and insights.  You can also follow me on Twitter @CatapultHR.  Welcome and stay tuned for upcoming blog posts!